Mark HubSpot Deals Paid from Stripe Invoices

Find HubSpot deals by purchase order when Stripe reports an invoice payment, mark them paid and notify Slack.

Setup

Connect Stripe in Receive paid invoice with permission to manage webhooks. Connect HubSpot in both deal nodes. Each deal must have a text property named po_number and a property named paid that accepts Yes. Connect Slack in the three alert nodes and set the channel ID in Prepare the invoice alert.

In n8n, connect Stripe, HubSpot and Slack. Ensure the Stripe credential has the webhook signing secret, or verify that the automatically created webhook has stored its secret. The n8n Stripe trigger accepts requests without signature verification if neither secret is available. Select the same Slack channel in the three Slack nodes. Enable only one format.

Behavior

On an invoice.payment_succeeded event, the workflow reads the first Stripe invoice custom field as the purchase order. Missing purchase orders generate a Slack alert. With a purchase order it searches HubSpot by exact po_number. No match sends a different alert. For matching deals, it sets paid to Yes for each deal, then sends one paid-invoice alert per deal. Both formats stop before writing if more than 100 deals match; inspect HubSpot and reconcile duplicates. Open Flow orders the returned deals by creation time, newest first.

Alerts contain the Stripe event ID, customer name and email, purchase order where present, currency and amount in Stripe’s minor units. For example, 1000 USD minor units is 10 USD, while 100 JPY minor units is 100 JPY. Check Stripe’s currency rules before interpreting the value.

A failure stops subsequent work. Some deals may already be marked paid or messages sent; inspect HubSpot and Slack before retrying an uncertain run. HubSpot search can lag recent changes. Repeated events or manual retries can produce duplicate alerts; avoid overlapping runs.

Inspiration & credits

Changes to the source

• Replace account/channel details with setup and explicitly validate the invoice. Missing deal results now reach the alert branch.
• Fail before updates when more than 100 deals match, rather than silently processing only the first 100. Report Stripe amounts in minor units instead of dividing every currency by 100.

Adapted from On new Stripe Invoice Payment update Hubspot and notify the team in Slack in Zie619/n8n-workflows. The source export does not identify a separate template author or license.

The collection’s MIT notice is pinned at a later revision. This is the collection notice at that revision; it does not establish a separate original template author’s license. Our changes are listed above; see repository licensing.

MIT License

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